The Advantages of Print Management

Multifunctional peripherals (MFPs) enable productivity improvements for office workers who can easily print, copy, scan, fax, store, and transmit documents from a networked device. MFPs replace single function devices, they consume less real estate, and reduce total costs. Nevertheless, to fully enjoy the benefits of these devices, they must be effectively managed. Print management (PM) provides the tools to maximize the use of these devices. It ensures devices are available when needed and that the many capabilities are utilized. Print management allows you to proactively monitor activity and gain compliance with best practices.

The Advantages of Document Distribution Solutions

Documents drive information transference. They inform, prompt us to take action, and memorialize events. Documents contain information for human consumption. They exist in multiple forms, including those on paper and those that are view only. Many documents exist simultaneously in digital and paper formats. Many documents require distribution. Some documents play a role in a process, such as accounts payable, client on-boarding, or employment and need to be reviewed by multiple staff members. Organizations spend a great deal of time creating, printing, and distributing documents. Document distribution solutions (DDS) utilize multifunctional copiers/printers (MFPs) to improve organizational productivity and reduce costs. Paper-based documents can be digitized and handled more efficiently. Electronic distribution can eliminate the cost of printing and shipping.

The Need for Document Management

Documents contain information for human consumption. Documents inform, prompt action, and memorialize events. Organizations of all types and sizes spend considerable time creating, retrieving, and using documents. Implementing a document management solution (DM) is a requirement to achieve efficiency and, in some cases, to meet regulatory requirements. This analysis examines the need for document management.

The Opportunity to Automate Accounts Payable

Almost every organization has an accounts payable (AP) department. AP represents a liability for a product or service that has been delivered, but payment has not been made. It is often linked to the issuance of a purchase order and proof of delivery to trigger payment. It is tied to cash management and overall costs as payment terms are typically a component of the AP process. They may include the offer of a cash discount for paying an invoice within a defined number of days. For example, “2%, 30 Net 31 terms” means that the payer can deduct 2% from the invoice if payment is made within 30 days otherwise the full amount would be due. In some cases, a penalty may be applied for late payment. This analysis examines the improvements organizations can realize by automating the accounts payable process.

Environmental Sustainability and Workgroup Output

According to the Environmental Protection Agency (EPA), “environmental sustainability is based on a simple principle: Everything that we need for our survival and well-being depends, either directly or indirectly, on our natural environment. Sustainability creates and maintains the conditions under which humans and nature can exist in productive harmony, that permit fulfilling the social, economic, and other requirements of present and future generations.” Sustainable practices in workgroup output contribute to overall sustainability efforts. There are a number of ways to institute environmentally sustainable practices in the workgroup that are helpful to the environment and will save organizations money. A sustainability program (SP) ensures that organizations meet their sustainability and cost containment goals.

    Please note that the Productivity Challenge is only available to U.S. participants.